All businesses use office printers, but few people know which printer to buy that would meet their needs. In addition, not all printers produce high-quality papers, and not all can perform the same tasks or have the same features. As a result, purchasing or leasing an office printer is almost as difficult as purchasing a PC, laptop, or smartphone.
When selecting the best business printer, it’s important to remember the essentials. Below are the nine factors you must consider
Choose a laser printer if you need to print quickly. An inkjet printer is ideal if the quality is more important than speed, and you must print photo-quality goods frequently. On the other hand, if you’re more concerned with consistency than speed, a laser printer is the way to go.
Do You Require The Printing Of Large Documents?
If your company creates or manages creative plans or assets, you may require the services of a printer to print those plans and posters. In this case, you should consider leasing a copier machine with vast format capabilities. Also, consider purchasing a wide format printer if you need to print large documents.
How Frequently Do You Make Copies?
Did you know that some printers are built more as copiers than printers? Others are printers who can also make copies. It is critical to understand which model will benefit you the most. If copying is as vital as printing in your workplace, a multi-function device (MFD) will almost certainly meet your needs.
Do You Print Sensitive Information?
If you need to print documents containing sensitive data, look for a device with solid network security features. It is critical to ensure the security of your company’s and clients’ information during the transfer from the computer to the printer.
Do You Need A Fax Or Scan?
In some cases, adding faxing or scanning capabilities can be highly beneficial. If this is the case for you, you should consider investing in an MFD.
If you need to create hole-punched documents, stapled documents, or spiral-bound presentations, you must select a printer that can handle these special finishing features. If you require finishing regularly, invest in a production-level print rig equipped with finishers.
Both laser toner and ink-based printing have distinct advantages. Therefore, choosing between a laser printer and an ink-based printer can significantly impact your purchasing decision.
The Advantages Of Laser/Toner Printers
The Benefits Of Using An Inkjet Printer
Production Of Color.
Do you need to be able to print large quantities of color for your clients? If this is the case, select an adequate machine and be as ink efficient as possible. You might want to compare inkjet printers to laser printers. A monochrome model may save you money if you print primarily internal documents or have little need for color printing.
Printer’s Quantity.
Determining your daily, weekly, and monthly print volume requirements is critical. You must ensure that you have a machine or fleet of machines capable of handling your workflow requirements. You also don’t want to pay for more than you require.
Are all of these points required or necessary? Are there advantages and disadvantages to each printer? While many elements go into deciding which printer is best for you, we hope this guide is a starting point for figuring out whether you are leasing a copier or purchasing it.