When it comes to outfitting your office with the right equipment, a dependable copy machine is often at the top of the list. But one key question can shape your budget: Should you lease or buy?
Whether you're launching a new office, expanding your business operations, or upgrading old equipment, understanding the pros and cons can help you make the right choice.
Let’s look at the benefits of leasing, the advantages of buying, and how to make the right decision for your business.
Leasing a copy machine is a popular option for businesses that want to stay flexible and manage upfront costs.
Leasing allows you to avoid large capital expenses. Instead of paying thousands upfront, you make predictable monthly payments, making it easier to budget. This is especially useful for startups or businesses needing multiple machines across locations.
Plus, leasing offers built-in flexibility - you can upgrade to newer models as your needs evolve. If print volume increases, or you want access to the latest features, leasing makes those transitions smoother without reinvestment.
Buying a copy machine outright may make more sense for businesses that want full control and long-term value.
Purchasing means the equipment is yours. There are no ongoing payments, and you can use the machine for as long as it suits your needs. Over time, this can result in significant cost savings, especially if your usage remains consistent and you don’t need frequent upgrades.
Ownership also gives you more freedom in terms of how you maintain or resell the equipment, and depending on your business structure, it may offer tax advantages.
There’s no one-size-fits-all answer.
Choosing between leasing and buying depends on:
We guide you through these considerations and help you choose a solution that’s tailored to your workflow and budget. Whether you lease or buy, we ensure you get the right machine and ongoing support to match.
Still unsure which route to take? Many businesses start with leasing to reduce financial pressure early on, then transition to purchasing once they understand their long-term usage patterns.
Others may buy outright for high-volume departments, while leasing newer models for mobile or growing teams. There’s also the hybrid approach: leasing a primary copy machine and purchasing a secondary unit for backup or lighter use.
We understand these variables and help you plan for both today’s needs and tomorrow’s growth. Whatever your setup, we ensure your equipment keeps pace with your business.
Whether you're looking to control upfront costs with a lease or invest in long-term ownership, Premier Business Technologies has you covered.
Our team will help you evaluate your print needs, compare options, and choose the best path forward, so you get maximum value with zero guesswork.
Request a custom quote from our team today.
Expert guidance. Reliable machines. Solutions that fit your business.