You probably came here looking for terms like lease return, return lease, copier lease return, or returning an office copier. Most copier leases require you to return the copier in good working order to the leasing company.

Office equipment leases can be just as punishing and costly. When you’re trying to get out of one, it can be a total nightmare. Here are a few things to keep in mind as you prepare to return your copier at the end of your current lease to avoid unexpected or unwanted charges.

1. Remove all sensitive information from the copier’s hard drive and memory. Includes wiping the hard drive.
2. Prepare the copier for the return of the equipment. Take out the toner and consumable items, and clean the inside with a rag. Check that the toner does not spill during the shipping process.
3. Check and see if you have extra toner. If the toner was included as part of a service agreement, you must return it to the person who provided the toner as part of the service agreement. If you purchased your toner, you could try to sell the extra toner online.
4. Attach the RMA to the copier. The leasing company will need to know who sent the copier and helping them identify the request number will speed up the formal end of your lease contract.
5. Get your copier loaded on a pallet and strapped with cushioning around the corners or joints. It is best to ask what the preference is from both the return warehouse and the shipping company and do it the way they recommend if damage happens.
6. Move the copier on the pallet to the closest or easiest point of access for the freight company. Ideally, a loading dock, but at least the first floor.
7. See if your building requires anything special from the delivery company – Valid driver’s license, certificate of insurance, scheduled times, etc.
8. Schedule a shipment with a company used to ship copiers. Again, your agent should know of a reputable company. If your agent is self-leasing, most of the steps above are invalid as the agent will generally just come and get the copier and you are done.
9. If your agent does not know of a mover, contact the shipping warehouse where the copier goes, as they may have ideas.
10. Make sure the copier is inspected before it leaves. Take pictures in case a claim is needed. Have the driver look and make sure they believe it was done correctly. Often good to also have your vendor check it out.
11. Save a copy of the paperwork.
12. Validate receipt of copier and confirm there are no more damages that you are responsible for

Printer leasing can be perplexing, and we are here to assist you with upgrading your copier at the end of the lease. Also, don’t hesitate to contact us to discuss your options for terminating or returning a copier lease. We would be delighted to assist.